Tips for Rental Management
Renting can be a challenging process for both landlords and tenants. To ensure a transparent and secure relationship, it is essential to adopt good practices from the beginning. Here are some fundamental guidelines to avoid problems and make your rental management more efficient.
0. A good contract
Zero tip, that without this everything is much more difficult. A good contract serves as a basis for us to be able to manage the lease with clarity for both parties. At this point, we advise you to draw up your contract with the advice of a specialist, namely a lawyer or solicitor.
1. Communication Always in Writing
All communications must be made in writing, preferably by registered letter with acknowledgement of receipt. This avoids misunderstandings and ensures an official record of interactions. Whenever possible, avoid using WhatsApp for important contractual issues.
2. Relationship of Trust
The relationship between landlord and tenant should be based on trust and empathy. Being diligent and meeting needs as much as possible contributes to a more harmonious environment.
3. Property Status Registration
In the contract, include photographs that prove the state of conservation of the property at the time of delivery. Also, send a video or a 360° virtual tour via email to better document the conditions of the space.
4. Transparent Bonds
Avoid multiple months' rent deposits so that the tenant does not assume that he can stop paying the last months of the contract. A clear policy avoids unpleasant surprises at the end of the lease.
5. Periodic Inspections
Carry out spot inspections to ensure that the property is being well maintained. These inspections help to identify possible problems before they get worse.
6. Alternative Contact Address
Always ask the tenant for a contact address different from that of the rented property. This facilitates future communication in case he leaves without warning.
7. Advance Payment
A best practice is to structure payments so that month N is paid in month N-1. For example, the May rent must be paid between April 1 and April 7. This reduces the risk of default.
8. Protection Against Non-Payment
Check income protection insurance for unemployment, disability, or hospitalization. The cost is relatively low, but it can save you big losses.
9. Direct Credit Card Debit
There are already platforms that allow you to charge rent directly from the tenant's credit card, similar to what happens in hotel reservations or car rentals. This solution can be interesting to ensure timely payments.
10. Common sense
Above all, common sense must prevail between both parties. Not forgetting that it is a commercial relationship, but that if it is managed empathetically with the needs of both parties, it will be pleasant for both the tenant and the landlord.
If you want to ensure a safe and hassle-free rental, follow these practices and significantly reduce risks.
If you need more information, we will be happy to help!